Local Grant Program

Annual Program Statement 2019
Embassy Ulaanbaatar – Public Affairs Section



Funding Opportunity Title:  Embassy Ulaanbaatar Annual Program Statement FY2019

Posted Date:  April 4, 2019

Schedule:  April 15-September 30

Ceiling of Award Amounts:  $5,000

Average Award Level:  $1,000-$3,000
* NOTE:  Cost-share may be required for programs exceeding $5,000.

CFDA Number:  19.040 – Public Diplomacy Programs

Statutory Authority:  Fulbright-Hays Act



The Public Affairs Section (PAS) of U.S. Embassy Ulaanbaatar, U.S. Department of State, is pleased to announce that funding is available through its Public Diplomacy Local Grants Program.  This Annual Program Statement outlines funding priorities and the procedures for submitting funding requests.  Please carefully follow all instructions below.

Purpose of Local Grants:  PAS awards a limited number of grants to individuals, non-governmental organizations, think tanks, and academic institutions to support cultural, artistic, educational, and other exchanges and projects to improve mutual understanding between the United States and Mongolia and build people-to-people ties.  PAS will only consider grant proposals that include a clear American component and public outreach.


Categories of Funding Activity:

1. Promotion of the U.S.-Mongolian Year of Youth 2019

The governments of the United States and Mongolia have declared 2019 to be “the United States-Mongolia Year of Youth,” and will conduct programs and activities designed to deepen cultural and social understanding between young people from our two nations, develop future leadership skills, promote civic engagement, strengthen democracy, human rights, and good governance, and foster economic diversification and opportunities for the next generation through innovation, entrepreneurship, digital commerce, social enterprises, and education.

2. Trade & Economic Ties

Improve the investment climate and expand free, fair, and reciprocal bilateral trade and investment to facilitate strong, sustainable, inclusive economic growth for our mutual and regional benefit through programs that promote increased transparency, reduced corruption, and adherence to international-standard regulatory, environmental, and business best practices.

3. Media

Support a free, fair, professional, and accurate media sector in Mongolia as well as public media literacy to strengthen democracy, good governance, sustainable economic development, public and private sector accountability, human rights, transparency, and to counter disinformation.

4. Good Governance, Human Rights, and the Rule of Law Civil Society

Support good governance, human rights, rule of law, the commitment to democracy, and a deeper understanding of U.S. values and policies through programs that expand bilateral people-to-people ties among decision makers, think tanks, educators, and civil society leaders.

5. Improving Urban Air and Water Quality

Air and water quality issues can affect public health, deter investment, and constrain economic growth.  Promote research, public awareness, technical assistance, stakeholder cooperation, and innovative sustainable solutions to air and water quality and waste management issues.


Cost Sharing or Matching Requirement:  Projects that offer significant cost sharing will be given extra consideration.  Applicants must provide the amount and type of cost sharing stipulated in the proposal when implementing the project.  PAS encourages – but does not mandate –applicants to include cost-sharing elements from additional sources in their proposals.


The following types of projects are NOT eligible for funding:

  • requests by organizations and individuals who are neither Mongolian nor American;
  • commercial activities, requests from commercial entities;
  • partisan political activity;
  • projects that support specific religious activities;
  • charitable activities, fund-raising campaigns;
  • construction projects;
  • international travel, unless specifically justified within the project;
  • previous grant recipients with missing report(s) and/or with record of poor grant award management;
  • repetitive and redundant project proposals from the same implementing entities;
  • projects primarily designed for institutional development of the organization.



Funding Instrument Type:  Funding is offered through grants, fixed amount awards, or cooperative agreements.  Cooperative agreements are different from grants in that PAS staff are more actively involved in the proposal and anticipate having moderate to substantial involvement once the award has been made.

Project and Budget Periods:  Projects generally should be completed in one year or less.  PAS will consider applications for the continuation of awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the project, and a determination that continued funding would be in the best interest of the U.S. Department of State.

Applicants should consider their budgets carefully and submit a budget commensurate with their project goals.  While PAS will consider proposals up to $5,000 projects that are smaller in scope are more likely to be considered.

This notice is subject to funds available.



PAS encourages applications from non-commercial organizations located in Mongolia or U.S. organizations that have branch offices located in Mongolia:

  • registered public or private non-profit organizations, such as think tanks and civil society/non-governmental organizations with programming experience;
  • educational institutions; and/or
  • government institutions such as libraries, parks, schools, and museums. 

An in-depth review of the organization’s accounting, management, and financial practices must be undertaken prior to finalizing a pending award. PAS will mail the requisite forms and information to be completed and returned upon notification from programs that an award is imminent for a new performer organization. By examining the documents, the U.S. Embassy Budget & Finance Section along with PAS will be able to determine if the grantee organization is capable of directly receiving Local Grant Program funds and thereby eligible to receive an award. In addition, an indirect cost rate may also need to be negotiated. If the new performer materials are approved, the submitting institution’s name and address will be added to the award database and the award processing will proceed.


PAS will accept proposals throughout the year.  Please ensure the following:

  • 2019-2020 Annual Program Statement – U.S. Embassy Ulaanbaatar Local Grants Program – Required Application Format is used

(available at https://go.usa.gov/xmCpM )

How to Apply:  All application materials must be submitted to Grants@usembassy.mn with “PAS FY19 Local Grants Application – Project: [insert project title] by: [insert applicant’s name]” in the subject line of the email. Proposals that do not meet the requirements above, will not be considered.


Each application submitted under this announcement will be evaluated and rated by grant panelists at the U.S. Embassy in Mongolia. In 2019, grant application review and selection process will take place two times, first June 1-15, and again September 1-15. Successful applicants will be notified in writing, and conditionally selected for funding, pending the grant officer’s review and evaluation of risk, and pending availability of federal funds.  The notification will also describe any recommended improvements to the application, or any conditions which the applicant must meet before the award can be finalized. The grants officer may request a revised application or budget, but may not request any changes that would fall outside of the scope of the original Notice of Funding Opportunity. During this stage, the grants officer may request that the applicant is fully registered in SAM.gov and obtain a DUNS number (if applicable). The grant officer may also begin registering the organization in any financial systems for payment.

Unsuccessful applicants are also notified in writing within 30 days after the application review is completed.  Applications that are deemed ineligible and therefore not reviewed by the panel are informed as soon as the initial technical screening is complete. Upon request, the unsuccessful applicant is given an explanation of the reason(s) for disapproval of the application.



Award Notices:  The award will be provided in a grant/fixed amount award/cooperative agreement to the recipient by the PAS grants officer.

Payment Method:  Payments may be requested by the recipient on or after the award issue date. The recipient may request payment on either an advance basis for immediate cash needs, or on a reimbursement basis. Advance payments should be used for recipients that have an adequate financial management system and are able to limit cash on hand to minimize the time elapsing between the transfer of funds and disbursement. If a payment schedule is listed in the Award Provisions, the recipient should request payments according to the schedule. Payments should only be made to the prime recipient and, unless required by special circumstances, will be paid via Electronic Funds Transfer.

Reporting Requirements:  All awards issued under this announcement will require both program and financial reports on a frequency specified in the award agreement.  The disbursement of funds may be tied to the submission of these reports in a timely manner. All other details related to award administration will be specified in the award agreement.  Final programmatic and financial reports are due 90 days after the close of the project period. Progress reports at minimum should be submitted via email to an address provided in the award.



Questions about the grants application process may be sent to PAS at Grants@usembassy.mn.

Note:  We do not provide pre-consultation for application-related questions regarding a certain funding opportunity.  Once an application has been submitted, Embassy/Department of State officials and staff may not discuss this competition with applicants until the entire proposal review process is completed.