Call for Proposals: The 2018-2019 Fulbright English Teaching Assistantship Program Orientation Facilitator

March 26, 2018
Public Affairs Section
U.S. Embassy Mongolia

Call for Proposals: PAS-Ulaanbaatar-009/FY2018

The 2018-2019 Fulbright English Teaching Assistantship Program Orientation Facilitator

The Public Affairs Section at the U.S. Embassy in Ulaanbaatar is seeking applications from experienced higher education institutes and organizations (“facilitator”) to oversee the implementation of the 2018 Fulbright English Teaching Assistantship (“ETA”) Program In-country Orientation that will be held between July 28 and August 24, 2018.

About the Orientation:

The Fulbright ETA Program is sponsored by the Bureau of Educational and Cultural Affairs (ECA) at the U.S. Department of State as part of the Fulbright U.S. Student Program. The orientation offers English teaching methodology and Mongolian language and cultural classes to incoming ETAs, and helps them to familiarize with Mongolian culture and educational system.

The ETA orientation will address methodologies, resources, and best practices for teaching English overseas. Workshops should be interactive and should be divided into multiple sessions. Up to four ETA Program alumni will also participate in each orientation to serve as a resource for new ETAs and to assist the facilitators in planning and executing activities.

Orientation should:

  • Provide understanding on the education structures, systems, and classroom culture in Mongolia;
  • Familiarize ETAs with various classroom management techniques and challenges, including local discipline practices, and establishing and maintaining productive relationships with students, parents, teachers, and administrators within the academic setting;
  • Encourage ETA alumni at the orientation to actively participate and share insights, in order to promote exchange of experiences and best practices, lessons learned, and country-specific insight;
  • Include small group sessions in which grantees practice Mongolian language; and
  • Provide a toolkit with resources that ETAs can use and adapt for the needs in Mongolia (to include the resources published by the U.S. Department of State’s Office of English Language Programs).

Orientation will continue for total of 28 days and will have a minimum of 2 to a maximum of 10 contact hours every day. 28 days activities must include:

  • ESL sessions of a minimum of 3 hours for 13 days;
  • Mongolian cultural sessions under varying themes of a minimum of 2 hours for 5 days;
  • Mongolian language sessions of a minimum of 2 hours for 15 days;
  • Teaching practicum of a minimum of 2 to a maximum of 3 hours for 10 days;

Most of the ETAs have no experience in Mongolian language or culture. Facilitators should design an orientation that is tailored to ETAs who have varying degrees of experience.

Timeline Expected Activities
Day 1 – 2
July 28 – 29, 2018
–   Follow up with orientation facilitators and guidance –   ETAs arrivals and airport pick ups
Day 3 – 8
July 30 – August 6, 2018
–   Follow up with orientation facilitators and guidance
–   Visits to Embassy, immigration, hospital, and other organizations
–   English teaching methodology classes
–   Ulaanbaatar city tour
–   Cultural activities (visits to museums, folk performance, etc.)
Day 9 – 15
August 5 – August 11, 2018
–   Follow up with orientation facilitators and guidance
–   English teaching methodology classes
–   Mongolian language and culture classes
–   Cultural activities at a ger camp (visit to a nomadic family, making aaruul, etc.)
Day 16 – 28
August 12 – Augus24, 2018
–   Follow up with orientation facilitators and guidance
–   English teaching methodology classes
–   Teaching practicum at a local school
–   Mongolian language classes
–   End of orientation


Facilitators will oversee the implementation of Component II, whereas Component I will be overseen by Embassy staff.

At the conclusion of the orientation, ETAs should:

  • Understand the key factors involved in teaching English to Mongolian audiences at intermediate to upper levels;
  • Recognize the education structures, systems, and classroom culture in Mongolia;
  • Be familiar with various classroom management techniques and challenges, including local discipline practices, and establishing and maintaining productive relationships with students, parents, teachers, and administrators within the academic setting;
  • Be able to co-develop and use a coherent lesson plan that is adaptable as unexpected issues arise;
  • Recognize that flexibility is necessary for success;
  • Be able to use simple language teaching techniques such as pairs-practice, substitution drills, and role play to practice various learning points in both oral and written situations;
  • Be able to present a variety of language topics with different levels of complexity, illustrate them with examples, and elicit responses from students in group settings;
  • Be familiar with a range of online English language teaching resources and tools; and
  • Be prepared to work effectively in locations where resources for lesson planning and implementation are limited.

About the Program:

The flagship international educational exchange program sponsored by the U.S. government, widely known as the Fulbright Program, is designed to “increase mutual understanding between the people of the United States and the people of other countries.” With this goal, the Fulbright Program has provided more than 300,000 participants—chosen for their academic merit and leadership potential — with the opportunity to study, teach and conduct research, exchange ideas and contribute to finding solutions to shared international concerns.

The Fulbright ETA Program, an element of the Fulbright U.S. Student Program, is an opportunity for recent U.S. graduates or graduate students to engage in a cultural exchange experience as English Teaching Assistants in the host country. Fulbright ETAs strengthen English language instruction by establishing a native speaker presence, while increasing their own foreign language skills and knowledge of the host country. The Fulbright ETA Program aims:

  • To strengthen English language instruction, while providing cultural insights;
  • To provide opportunities for personal and career development and international experience; and
  • To enhance cross-cultural communication opportunities by providing a native speaker presence.

Fulbright ETA participants have a broad range of backgrounds. Fulbright ETAs are generally recent undergraduates, though a limited number will hold Master’s degrees. Some will have already spent time abroad in their host country or the region, though not all. These individuals represent different fields of study and are not required to be English teachers. Not all have experience in TEFL, though the majority has teaching and/or tutoring experience. Participants are enthusiastic about cultural exchange and creating a native speaker presence in foreign classrooms. Fulbright ETAs have strong leadership skills, have reached high levels of academic achievement, are dedicated to community service, and are enthusiastic about adapting to new environments.

Fulbright ETAs spend one academic year at one or more host institutions where they serve as language-learning assistants to English teachers. Fulbright ETAs assist at institutions serving primary, secondary and university level students, and help strengthen English language education while providing firsthand cultural knowledge of the United States. Depending on the institution and the ETA’s background and experience, some ETAs may be responsible for teaching entire courses. In most cases, Fulbright ETAs will assist in a variety of academic formats—from one-on-one tutoring to co-teaching large groups—in order to improve English speaking, reading and writing skills of students in their host country.

In addition to their classroom responsibilities, Fulbright ETAs may also give presentations on topics related to the United States (culture, society, and history); lead programs in language labs; conduct English conversation clubs; tutor; participate in sports, language, and drama clubs; and volunteer at local organizations, such as hospitals. Additionally, Fulbright ETAs act as resource people both at the host institutions and in communities. For these reasons, the ETA orientation content must be tailored carefully to fit all backgrounds and teaching experience levels.

ETAs report to the U.S. Embassy, while Posts monitor ETAs and their host institutions an ETA’s grant activities are supervised by their host institution(s).

Facilitator Qualifications and Compensation:

Interested institutes or organizations are encouraged to apply as a team with between two to four individuals. Each team is required to have one or two Mongolian language and culture teacher/s with a minimum of a Master’s degree in Teaching Mongolian or related field, and three or more years of teaching Mongolian at the time of application. Significant experience in active training design and/or training-the-trainer is strongly preferred. Team proposals must include a separate biographical narrative for each team member. Embassy will work closely with selected facilitators on refining orientation agenda to meet the needs of ETAs.

Schedule and Due Dates:

Proposals should be submitted via email to by 8:30 a.m. on Monday, April 23, 2018. Paper proposals will not be accepted.

Any inquiries about the program will not be answered via phone. Please direct all inquiries to Embassy’s Facebook page, or email at

Orientation Proposal Guidelines

Award of the grant resulting from this call for proposals will be based upon the most responsive applicants whose application is most advantageous to Embassy in terms of the factors specified in this call for proposals. Under no circumstances will Embassy be responsible for costs and expenses incurred in connection with this call for proposals including reviewing and/or submitting a proposal.

About this call for proposals

Embassy reserves the right to:

  • Reject any or all offers and discontinue this call for proposals process without obligation or liability to any potential grantee.
  • Award a grant on the basis of initial offers received, without discussions or requests for best and final offers.
  • Award more than one grant.

Nothing in this call for proposals is, or should be relied on by the applicant as, a promise or representation by Embassy. Neither does Embassy make any representation or warranty as to the completeness of this call for proposals nor have any liability for any representations (express or implied) contained in, or omissions from, this call for proposals.

This call for proposals and any replies to any written notifications are transmitted to the applicant solely for the purposes of the applicant preparing and submitting a proposal.

Any information or materials submitted as a response to this call for proposals and/or as a proposal (whether successful or unsuccessful) will not be returned.

Orientation Proposal Guidelines

The proposal must be in Microsoft Word format and should be no more than five pages in length. It must include the following:

Proposal Body (Microsoft Format):

  • A one-page cover sheet with general information;
  • A brief description of the applicant and his/her qualifications, knowledge and expertise that address the goals of the program. If applicable, applicants should highlight the extent of current and previous Fulbright Program or community engagement and any experience working in Mongolia or in the region (should not exceed one page); and
  • A proposed Mongolian language and cultural classes must meets the goals of the orientation outlined above and corresponds with the timeframe in the Sample ETA Orientation Agenda below. The agenda should include all required content components and a clear description of how each session will be delivered. Please note that the timeframe outlined in the Sample ETA Orientation Agenda is an example for purposes of this proposal. Actual timelines will be finalized in consultation with Embassy.

Appendices (Microsoft Word or PDF formats):

  • Resume or Curriculum Vitae (no more than six pages);
  • Sample toolkit materials – a list with descriptions of proposed materials is acceptable; and
  • One letter from a professional reference for each applicant.

Appendices do not count toward the five-page maximum.

Proposal Review Criteria

The Proposal will be evaluated and scored on the following factors (100 point scale):

  • Proposed activities and plan for implementation (30 max points);
  • The degree to which the program meets the orientation goals (30 max points);
  • Practicality of orientation toolkit (10 max points); and
  • Strength of applicant’s experience in teaching Mongolian language and cultural (30 max points).

Sample ETA Orientation Agenda

Day 1 – 2: Arrival and Settling in

Day 3 – 8: First week of orientation in Ulaanbaatar City

  • Orientation opening (arranged by Embassy)
  • ESL sessions by an English Language Specialist (arranged by Embassy)
  • Visits to various organizations, including Embassy, hospital, immigration, etc. (arranged by Embassy and ETA Host Institutes)
  • Cultural activities (arranged by Facilitators)
  • Travel in the city (arranged by Facilitators)

Day 9 – 15: Second week of orientation out of Ulaanbaatar City

  • Travel between Ulaanbaatar and a ger camp (arranged by Facilitators)
  • ESL sessions by an English Language Specialist (arranged Embassy)
  • Mongolian language and cultural sessions* (arranged by Facilitators)
  • Cultural activities (arranged by Facilitators)

Day 16 – 28: Third and Fourth weeks of orientation in Ulaanbaatar City

  • ESL sessions by an English Language Specialist (arranged by Embassy)
  • Mongolian language and cultural sessions* (arranged by Facilitators)
  • Teaching practicums by ETAs at a local school (arranged by Facilitators and Embassy)
  • Wrap-up (arranged by Embassy and Facilitators)
  • Sending off ETAs to host institutions (arranged by Embassy and ETA Host Institutes)

*Cultural session topics may include the following and the design should be interactive:

  • Mongolian holidays, costumes, and customs;
  • Mongolian food;
  • Mongolian politics;
  • Mongolian music, drama, dance, and art;
  • Mongolian flora and fauna, hiking at camp, etc.; and
  • Spend afternoon and evening with a herding family, milk a goat, ride a horse, share a meal, etc.