Vacancy Announcement for the Position of Administrative Clerk

Vacancy Announcement

U.S. Mission Ulaanbaatar
Announcement Number: UB-2019-20
Position Title: Administrative Clerk
Opening Period: August 12, 2019 – August 23, 2019
Series/Grade: LE 105/6
For More Info: Human Resources Office:
Mailing Address: P.O. Box 341
Ulaanbaatar-14190, U.S. Embassy
Human Resources Office

Who May Apply: For USEFM – FP is 8.  Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification

Duration Appointment:   Indefinite subject to successful completion of probationary period  

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. 

Summary: The U.S. Embassy in Mongolia is seeking eligible and qualified applicants for the position of Administrative Clerk. 

The work schedule for this position is:  Full Time (number of hours per week – 40 hours)

Start date:  Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  Incumbent serves as the assistant to the Community Liaison Office (CLO) Coordinator in all CLO functions.  A principal function is to provide Mongolian cultural and language resources to respond to the needs of Foreign Service families and act to improve the quality of their lifestyle and host-country interactions for both employees and their family members.  A secondary function is to provide administrative assistance to the CLO in office management, correspondence, files and record-keeping.

Qualifications and Evaluations: 

EDUCATION:  Bachelor’s degree in Business Administration, Linguistics, Management or closely related field is required.

Requirements:

EXPERIENCE:  Minimum of three (3) years of clerical and administrative work experience is required. 

 

JOB KNOWLEDGENeeds thorough information on host country such as schools, markets, medical facilities, city tours, cultural activities, use of public transportation, and social events, etc.  Needs to know how to get required information quickly and accurately.

Needs thorough understanding of history, culture, manners and worldviews of both countries, to understand behavior, preferences, and attitudes of American community members and assist with cross-cultural adjustment.

 

Evaluations:

LANGUAGE:  Level 3 (good working knowledge) Speaking/Reading/Writing of English and Mongolian are required.  (This will be tested.)

SKILLS AND ABILITIES:  Incumbent must exercise judgment in dealing with American personnel at all levels of the Embassy and their dependents.  The incumbent is also required to use his/her best judgment in carrying out duties. Interpersonal skills are strongly required.  The ability to organize and coordinate activities and to build contacts is required.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  

Other information: 

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. 

HIRING PREFERENCE ORDER:

(1) Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM 

(3) Foreign Service on Leave Without Pay (LWOP) and Civil Service (CS) with reemployment rights** 

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.  The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.  

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau. 

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va 

How to Apply:  All candidates must be able to obtain and hold a Local Security Certification clearance.  Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy Website. 

To apply for this position, applicants should submit the documents listed below by mail.

Required Documents:  Please provide the required documentation listed below with your application:

  • DS-174
  • Residency and/or Work Permit
  • Degree Diploma with transcript
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • Letter(s) of recommendation

 

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via phone.  

The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Embassy in Mongolia.