Vacancy Announcement: Property Clerk

Vacancy Announcement

U.S. Mission                                    Ulaanbaatar

Announcement Number:               UB-2019-29

Position Title:                                  Property Clerk

Opening Period:                              December 6, 2019 – December 19, 2019

Series/Grade:                                  LE 805/5

For More Info:                                 Human Resources Office:
Mailing Address: U.S. Embassy
Human Resources Office
P.O. Box 20-341

Who May Apply:                              For USEFM – FP is 09.  Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Security Clearance Required:        Local Security Certification

Duration Appointment:                   Indefinite subject to successful completion of probationary period

Marketing Statement:                     We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:                                        The U.S. Embassy in Mongolia is seeking eligible and qualified applicants for the position of Property Clerk.
The work schedule for this position is:  Full Time (number of hours per week – 40 hours)

Start date:  Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  Performs property transactions and updates in system; manages Hospitality Kit program, inspection, packing and minor repairs/replacements; conducts residential and annual inventories; coordinates support for official events; and provides logistics support for VIP delegations and other duties as assigned.

Qualifications and Evaluations:

EDUCATION:  Completion of secondary school is required. 


EXPERIENCE:  At least two years of clerical office experience with progressively increasing responsibilities is required.

JOB KNOWLEDGE:  Good knowledge of general office operations and terminology.


LANGUAGE:  Level 3 (good working knowledge) Speaking/Reading/Writing of English and Level 4 (fluent) Mongolian are required.  (This will be tested.)

SKILLS AND ABILITIES:  Ability to work both as a team member and independently under pressure, exercising highly developed tact and good judgment in collecting data, generating property transaction files; and dealing with customers with complaints or seeking assistance.  Standard keyboard, data entry and software skills.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application.  Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1)          Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          Foreign Service on Leave Without Pay (LWOP) and Civil Service (CS) with reemployment rights**

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.  The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link:

How to Apply:  All candidates must be able to obtain and hold a Local Security Certification clearance.  Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy Website.

To apply for this position, applicants should submit the documents listed below by mail.

Required Documents:  Please provide the required documentation listed below with your application:

  • DS-174
  • Residency and/or Work Permit
  • Copy of Degree Diploma with transcript
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • Letter(s) of recommendation

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via phone.

The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Embassy in Mongolia.