U.S. Mission Ulaanbaatar
Announcement Number: UB-2020-10
Position Title: Development Assistance Specialist
Opening Period: November 6 – December 13, 2020
Series/Grade: LE 0105/10
Human Resources Office:
Mailing Address: U.S. Embassy
Human Resources Office
P.O. Box 20-341
Who May Apply: For USEFM – FP is 5. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Security Clearance Required: Local Security Certification
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Embassy in Mongolia is seeking eligible and qualified applicants for the position of Development Assistance Specialist.
The work schedule for this position is: Full Time Shift work (number of hours per week – 40 hours)
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: The Millennium Challenge Corporation’s (MCC) is seeking a senior development practitioner to be responsible for all administrative and routine programmatic functions related to Millennium Challenge Corporation’s (MCC) Mongolia Water Compact (the Compact). The Specialist will be responsible for creating and supporting effective working relationships with relevant government officials in Mongolia, with MCC staff and consultants, the donor community, private sector, and other organizations interested in the Compact. H/She will play a critical role in providing ongoing guidance, advice, technical feedback and administrative support to MCC’s Resident Country Mission (RCM) and Country Team (CT) on program design and implementation. The Specialist will also serve as MCC’s liaison to other U.S. Government personnel and offices in the Country Mission, including the Regional Security Office. Tasks will range from arranging meetings to reaching out to stakeholders to supporting large MCC missions in country.
The incumbent will be a member of the MCC CT and may also be responsible for assisting the Government of the Mongolia’s (GOM) Millennium Challenge Account (MCA) with research and outreach, as well as putting in place project management and quality assurance tools for the development and implementation of a compact. Within this context, the Specialist shall work regularly with the MCA, but shall report to MCC’s RCM based in Mongolia. The Specialist will be expected to maintain regular communication with the RCM and MCA Chief Executive Officer, participate in RCM and CT meetings, and will be required to provide informal progress updates (verbal/written) to the RCM.
Major Duties and Responsibilities: The incumbent will support the RCM and CT in overall program coordination and operations management and administrative support, including but not limited to: (i) participating in, scheduling, and assisting in preparation of materials for, meetings, conferences, teleconferences of the CT and, on occasion, the MCA; (ii) assist CT members and consultants in support of implementation of the Compact; (iii) support management and engagement of compact stakeholders, to ensure transparency of the compact implementation and efficient information gathering, consultation and communication with key stakeholders in country; and (iv) keep track of relevant private sector, GOM, and/or donor activities related to the compact.
Program Management and Oversight
- Assist in the management of a schedule of program activities which will enable regular monitoring and communication of program status, as well as appropriate adjustment of activities, resources and costs in order to meet scheduling deadlines.
- Support MCA in the development and implementation of appropriate and simplified project management and quality assurance tools and procedures, which would include, at a minimum:
- Standard Reporting formats for internal reports and reports to MCC
- Communications (internal communications protocols and approval/sign-off procedures)
- Document Management
- Contract Management
- Change Management
- Performance Management
- Stakeholder Management
- Discuss and test the above procedures with the MCA and adjust procedures as required.
- Assist the MCA and MCC in overseeing and supporting MCC-funded consultancies to ensure conformance with contract clauses and quality standards.
- Assist the MCA in the development of schedules and budgets.
- Help organize representational functions for MCC. This would include confirming attendees, scheduling conference rooms, setting up conference calls, and managing multi-media needs.
- Assist the MCA in the formulation and adaptation of implementation project management structures for the Compact, which may include, the revision of policies both administrative in nature as well as technical.
- Support execution of local procurement
- Participate in, and assist in preparation of materials for, meetings, conferences, teleconferences for the country team;
- Work with MCC Administrative Assistant to arrange and manage the logistics of conferences, teleconferences, and meetings for Mongolian and international participants;
- Serve as coordinator and in-country contact for CT members and consultants who frequently travel to Mongolia in support of the Compact;
- Support management and engagement of compact stakeholders, to ensure transparency of the Compact and efficient information gathering, consultation and communication with key stakeholders in country;
- Monitor relevant private sector and / or donor activities related to the Compact.
Communications and Writing
- Work with MCA to ensure excellent communication with MCC.
- Provide accurate translation of English text to Mongolian and from Mongolian to English, of select Compact-related documents.
- Assure accuracy of translation, including detailed comparison of content, facts and figures and making sure there are no omissions from the source; translation and proofreading all footnotes and/or endnotes, captions under photographs, lists, etc.; accurate and consistent usage of Mongolian and MCC terminology.
- Ensure language excellence and proofreading, including excellent vocabulary, syntax, expression and grammar as well as all relevant terminology. Ensure quality check and proofreading of translation.
- Provide regular news updates to MCC, translating them as necessary.
- Collaborate with MCC’s Administrative Assistant on the above duties as appropriate.
- Perform other related duties as required.
Qualifications and Evaluations:
EDUCATION: Bachelor’s degree in a relevant field such as engineering, business, economics, development, public administration, or public policy.
EXPERIENCE: Five years of experience in fields such as development, engineering, business, economics, public administration, or public policy.
JOB KNOWLEDGE: Computer skills in word processing, spreadsheet, and internet.
LANGUAGE: Level 4 (fluent) Mongolian and English are required. (This will be tested.)
SKILLS AND ABILITIES: Experience in negotiating and managing complex activities in a team environment. Demonstrated ability to communicate effectively, both orally and in writing, plus the ability to develop and maintain and engage a broad range of contacts in the public and private sectors as well as key US Embassy personnel. Data management and analysis skills, including computer literacy with experience in the design and use of spreadsheets, basic database functions, and word processing is a plus. Ability to obtain, understand and evaluate complex material; prepare accurate and factual reports; and provide objective advice. Excellent interpersonal skills. Significant experience in the field of economic and social development with the private sector, government, bilateral institution, international financial institution, multilateral organization, or NGO. Substantial knowledge of the Mongolian development context, including GOM national development policies and priorities. Experience in a team setting; experience in researching and preparing effective communications and reports assessing and describing program/project progress.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) Foreign Service on Leave Without Pay (LWOP) and Civil Service (CS) with reemployment rights**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va
How to Apply: All candidates must be able to obtain and hold a Local Security Certification clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy Website.
To apply for this position, applicants should submit the documents listed below by mail or via email address: UlaanbaatarDL-HR@state.gov
Required Documents: Please provide the required documentation listed below with your application:
- Residency and/or Work Permit
- Copy of Degree Diploma with transcript
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- Letter(s) of recommendation
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via phone.
The complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Embassy in Mongolia.